New Employees


Welcome to the State of Rhode Island!

Be sure to enroll in or waive your State benefits within 31 days of your hiring date

  • If you do not make elections within your 31-day period, you will NOT have any State health coverage, and you will NOT receive any medical waiver payment. You also will not be able to elect benefits coverage until the next Open Enrollment period unless you experience a qualifying status change.
  • If you are adding any dependents, you must submit supporting documentation during your enrollment process.
  • The coverage you elect will be effective as of your hiring date.

See below for more information about your State benefits as well as enrollment tips.

Visit the Enrollment page to sign up for your benefits today


Your State Benefits

To learn more about your benefits, visit the links below:

*In addition to the initial 31-day enrollment period, you may enroll or make changes to this benefit at any time during the year.


Tips for Enrolling in Your Benefits

  1. Read the State of Rhode Island Benefits Guide and take advantage of resources such as ALEX, an interactive online benefits counselor, and benefit videos on the Decision Support page to choose the best coverage for you and your family.
  2. Instructions and confirmation emails regarding health benefits enrollment will be sent from to the email you provided during onboarding, which is often your personal, not your work email. Be sure to check your spam folder if you don't see any benefits-related communications in your inbox. Keep an eye out for the following emails:
    • Instructions for accessing OnlinEnroll
    • Notification of password update
    • Election confirmation notification (this only acknowledges receipt of your benefits election. It does NOT mean that your election has been approved!)
    • Rejection notifice (if you failed to upload supporting documentation for dependents)
    • Approval notice (THIS is the confirmation that your election has been approved)
  3. If you plan to enroll yourself and any family members in the State medical plan, please note that you will need to designate primary care physician(s) (PCPs) for each person during the enrollment process.
    • Visit the Medical page to learn more about how the PCP requirement works as part of your State medical coverage.
  4. Be sure to gather all necessary information for EACH family member BEFORE you begin your enrollment process:
    • Date of birth
    • Social security number
    • 14-digit PCP ID number (if you have preferred PCPs)
    • Supporting documentation (Anyone not shown in the table below is ineligible to be covered as a dependent.)
    • Dependent Relation Supporting Documentation Notes / Exceptions
      Spouse A copy of the marriage certificate
      • Dual State-employed spouses – Where two State-employed spouses were both hired on or after June 29, 2014 and are both covered under one family plan, the co-share shall be based on the income of the higher earner as determined by the annualized total rate of pay. Further, the spouse that does not pay the co-share is ineligible to receive the waiver opt-out payment.
      • Ex-spouse – If your divorce was finalized after January 1, 2014, your ex-spouse is not eligible for State health coverage.
      Domestic partner At least TWO of the following four items:
      1. Domestic Partnership Agreement or a Relationship Contract
      2. Joint mortgage or joint ownership of primary residence
      3. TWO of the following four items proving financial interdependency:
        1. Joint ownership of vehicle
        2. Joint checking account
        3. Joint credit account
        4. Joint lease
      4. Employee's will, retirement contract, or life insurance showing domestic partner as beneficiary
      • Imputed Income – If your domestic partner does not meet the definition of a dependent pursuant to Internal Revenue Code Section 152 (as modified by Section 105(b)), federal law requires that the fair market value of any State health coverage extended to your domestic partner must be imputed to you as income on your paycheck and must be reflected on the W-2 issued to you by the State of Rhode Island. For example, if you were a 26 pay-period employee covering your domestic partner under the State medical, dental and vision plans, your imputed income would be around $200 per pay period and be deducted from each paycheck.
      • Changes to domestic partnership – If you get married, or if your domestic partnership ends, it is YOUR responsibility to inform the Office of Employee Benefits in writing immediately. Your failure to do so will prevent you from obtaining refunds of co-shares paid and/or imputed income tax withheld. The Office of Employee Benefits will not coordinate such refunds if it is not notified within 31 days of the date of the change.
      Child
      • Birth – A copy of the birth certificate (We understand that this takes time. Please add your newborn as a dependent within 31 days of date of birth and follow up with the birth certificate once received; same for the social security number.)
      • Adoption – A copy of the adoption decree
      • Legal guardianship – A copy of the court decree awarding legal guardianship
      • Step-children – Step-children are eligible.
      • Foster children / grandchildren – Foster children and grandchildren are not eligible unless the employee adopts or has legal guardianship over them.
      • Handicapped / disabled children – Handicapped / disabled children are eligible beyond their 26th birthday if their physician certifies them as handicapped / disabled and if they are receiving Social Security benefits. Please contact OEB for additional information or assistance.
      • Children of domestic partner – Children of a domestic partner are not eligible unless the employee adopts them or marries their parent.

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