New Employees


Welcome to the State of Rhode Island!

Be sure to enroll in or waive your State benefits within 31 days of your hiring date

  • If you do not make elections within your 31-day period, you will NOT have any State health coverage, and you will NOT receive any medical waiver payment. You also will not be able to elect benefits coverage until the next Open Enrollment period unless you experience a qualifying status change.
  • If you are adding any dependents, you must submit supporting documentation during your enrollment process.
  • The coverage you elect will be effective as of your hiring date.

See below for more information about your State benefits as well as enrollment tips.

Visit the Enrollment page to sign up for your benefits today


Your State Benefits

To learn more about your benefits, visit the links below:

*In addition to the initial 31-day enrollment period, you may enroll or make changes to this benefit at any time during the year.


Tips for Enrolling in Your Benefits

  1. Read the State of Rhode Island Benefits Guide and take advantage of resources such as ALEX, an interactive online benefits counselor, and benefit videos on the Decision Support page to choose the best coverage for you and your family.
  2. Instructions and confirmation emails regarding health benefits enrollment will be sent from to the email you provided during onboarding, which is often your personal, not your work email. Be sure to check your spam folder if you don't see any benefits-related communications in your inbox. Keep an eye out for the following emails:
    • Instructions for accessing OnlinEnroll
    • Notification of password update
    • Election confirmation notification (this only acknowledges receipt of your benefits election. It does NOT mean that your election has been approved!)
    • Rejection notifice (if you failed to upload supporting documentation for dependents)
    • Approval notice (THIS is the confirmation that your election has been approved)
  3. If you plan to enroll yourself and any family members in the State medical plan, please note that you will need to designate primary care physician(s) (PCPs) for each person during the enrollment process.
    • See the PCP Coordination of Care flyer to learn more about how the PCP requirement works as part of your State medical coverage.
  4. Be sure to gather all necessary information for EACH family member BEFORE you begin your enrollment process:
  5. Dependent Relation Supporting Documentation Notes / Exceptions
    Spouse A copy of the marriage certificate
    • Dual State-employed spouses – Where two State-employed spouses were both hired on or after June 29, 2014 and are both covered under one family plan, the co-share shall be based on the income of the higher earner as determined by the annualized total rate of pay. Further, the spouse that does not pay the co-share is ineligible to receive the waiver opt-out payment.
    • Ex-spouse – If your divorce was finalized after January 1, 2014, your ex-spouse is not eligible for State health coverage.
    Domestic partner A notarized Domestic Partnership Affidavit, AND

    Proof that you and your domestic partner have resided together for at least one year, AND

    At least TWO of the following four items (items in #3 counts as one):
    1. Domestic Partnership Agreement or a Relationship Contract
    2. Joint mortgage or joint ownership of primary residence
    3. TWO of the following four items proving financial interdependency:
      1. Joint ownership of vehicle
      2. Joint checking account
      3. Joint credit account
      4. Joint lease
    4. Employee's will, retirement contract, or life insurance showing domestic partner as beneficiary
    • Imputed Income
      Pursuant to federal guidance, under the State employee health plan the fair market value of any health coverage extended to a domestic partner will be imputed to you as income on your paycheck. This imputed income would be added to the your federal taxable gross wages, State taxable gross wages and social security taxable wages. Additionally, any coverage provided to a domestic partner is paid for on an after-tax basis. You will have additional tax withholdings based on the imputed income and the increased taxable wages due to the reduction in pre-tax contribution. The amount of imputed income is generally around $200 per pay period for medical/prescription, dental and vision coverage, and the amount of the reduction in pre-tax contribution is generally around $100 for the same coverage. This means that you will have additional tax withholdings based on approximately $300 per pay period. Generally, the additional tax withholdings will be in the same proportion as your normal tax withholdings are to your regular pay.
    • Marriage
      If you and your domestic partner get married, it is YOUR responsibility to inform the Office of Employee Benefits in writing immediately. Your failure to do so will prevent you from obtaining refunds of additional tax withholdings based on imputed income. The Office of Employee Benefits will not coordinate such refunds if it is not notified within 31 days of the date of the marriage.
    • Termination of domestic partnership
      If your domestic partnership ends, you will not be able to drop your domestic partner from your coverage until open enrollment (for effect January 1 of the following year) unless your domestic partner experiences a qualifying status change.
    • Addition of new domestic partner
      If you drop your domestic partner, you will not be able to add a new domestic partner for at least 6 months, assuming your new domestic partner meets all eligibility requirements.
    Child
    • Birth – A copy of the birth certificate (We understand that this takes time. Please add your newborn as a dependent within 31 days of date of birth and follow up with the birth certificate once received; same for the social security number.)
    • Adoption – A copy of the adoption decree
    • Legal guardianship – A copy of the court decree awarding legal guardianship
    • Step-children – Step-children are eligible.
    • Foster children / grandchildren – Foster children and grandchildren are not eligible unless the employee adopts or has legal guardianship over them.
    • Handicapped / disabled children – Handicapped / disabled children are eligible beyond their 26th birthday if their physician certifies them as handicapped / disabled and if they are receiving Social Security benefits. Please contact OEB for additional information or assistance.
    • Children of domestic partner – Children of a domestic partner are not eligible unless the employee adopts them or marries their parent.

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